Office Administrator – Broadview

 Unit of Synod/Presbytery/Congregation: Uniting Church in Australia (Synod of South Australia)

Classification: Casual – 12 hours per week.

 

Key duties for this position include:

  • General Administration including coordinating and publishing the weekly newsletter
  • Hall Hire bookings, administration and building maintenance liaison
  • Assisting with planning and implementing advertising, marketing and community events
  • Data entry using MYOB, Accounts Payable and Accounts Receivable

If you are interested in joining an active team in a growing church close to the Adelaide CBD and have a willingness to contribute to this growth, please email your application which refers to the Position description to admin@broadview.ucasa.org.au

Application close date: 10 June 2021 at 5.00PM

Contact person: Ioni Smart 08 8269 6193.

 

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Position Description and Person Specification

TITLE OF POSITION:                        Administration Officer

CLASSIFICATION:                            Clerks Private Sector Award 2019: Level 2, Year 1

TYPE OF APPOINTMENT:               Casual

 

  1. Summary of the broad purpose of the position in relation to the Church’s goals

This role will encompass working and liaising with the Minister in Placement for the administration of Broadview Uniting Church

The key duties for this role are as follows:

  • General Administration including coordinating and publishing the weekly newsletter
  • Data entry using MYOB, Accounts Payable and Accounts Receivable
  • Hall Hire bookings, administration and building maintenance liaison
  • Assisting with planning and implementing advertising, marketing and community events

 

  1. Reporting and working relationships

 

The Casual Administration Officer’s primary responsibility is to Church Council of Broadview Uniting Church, and the Minister in Placement.

The Administration Officer will also undertake related tasks as required.

 

  1. Statement of key outcomes and associated activities

 

  • General Administration
  • Coordinating and publishing the weekly newsletter both printed and digital
  • Formulating minutes of minutes, agendas, correspondence and rosters as required
  • Filing both hard copies and digital
  • Government requirements, such as QR code applications, coordinate Police checks and
    • Workplace Health and Safety qualifications and training
  • Reporting copyright hymn requirements
  • Other general administrative tasks, eg. managing supplies such as stationery and other
    • consumables

Checking messages and mail and responding as required in a timely manner.

Greeting members of the public and congregation, answering incoming calls and responding to general enquiries

Liaise with the volunteers and support them where required.

  • Finance

Support the Treasurer in managing the finances of the church which includes data entry using MYOB, accounts payable and accounts receivable, and providing reports to the Treasurer when required.

Banking money when required.

  • Hall Hire bookings, administration and building maintenance liaison

Receive and coordinate bookings for use of the Church facilities, completing Hall Hire Agreements, and liaising with hirers.

Liaising with tradespeople and other contractors as directed

Assisting with the maintenance of the office, kitchen and public areas of the facility

  • Advertising, Marketing and Community Events

Liaising with the Minister and others in advertising of current programmes, and planning, implementation and marketing of new initiatives.

Liaising with the Minister and others in keeping the Web page, Facebook and Instagram up to date and current.

  • Other duties as directed by the Minister

 

PERSON SPECIFICATION

Personal abilities, aptitudes, skills

Essential

  • Have a friendly manner
  • A personal faith and commitment to Christ and a demonstrated commitment to a

Christian organisation

  • Able to understand and work in cross cultural contexts
  • Ability to keep confidentiality
  • Ability to clearly and concisely express concepts verbally and in writing to ensure the optimal flow of communication to support efficient and effective undertaking of tasks
  • Good interpersonal and communication skills
  • Be able to work unsupervised and as part of a team
  • Ability to display initiative
  • Strong organisational skills

Desirable

  • Ability to plan and coordinate events

 

Knowledge of

Essential

  • Intermediate keyboard skills with a high degree of accuracy
  • Knowledge of office procedures and equipment
  • Knowledge of Workplace Health and Safety legislation and policies
  • Be committed to the ethos of the Uniting Church

 

Experience

Essential

  • Proven experience in administration and clerical positions

Desirable

  • Understanding and experience in MYOB
  • Experience in a not for profit organisation
  • Be an active member of a Christian denomination

 

Conditions

  • The successful applicant will be required to undergo a criminal history reference

check prior to appointment to the position.